Enter a worth that defines a location meaning, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will use the accumulation of GLOA and GLA changes to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)

Enter user-defined codes from UDC table 15/AR that define adjustments to the base area type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location change 1-5)

Enter user-defined codes from UDC table 15/AR that specifies changes to the base area type for gross leaseable area (GLA).

Program ID

The system displays among the following worths:

P15142: Specifies that the system included the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This section supplies a summary of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease occupied area (GLOA) and gross leasable area (GLA) for all units in a structure or residential or commercial property for a specific duration. You can offer the details from the R15141 report to brokers who are seeking residential or commercial properties to rent and to landlords who can provide the details to potential occupants.

When you run the R15141 program, the system:

- Uses the dates entered in the processing choices to determine the time period, based upon the lease dates, for which the estimations use.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA change worths from the Area Master table (F1514).

Processing choices allow you to specify how the system carries out the computations, as well as whether the computations should be performed for all lease statuses and lease types. You can also run the program for particular building (service system) classification codes to figure out tenancy for a group of buildings (for instance, the tenancy on A-rated residential or commercial properties).

You can run and keep several versions of the R15141 program. For circumstances, you can run the program using area worths from the very first of the month and then run the program once again using area values from completion of the month. You can likewise run the R15141 program to get GLA and GLOA outcomes for a specified area definition to ensure a more precise denominator estimation for share element denominator and occupant exemption rule computations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change location types defined in Area Definitions table (F15142) will be utilized to adjust the values for GLOA and GLA that are populated in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) due to the fact that these programs retrieve values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system uses to calculate gross leasable areas (GLA) and gross lease occupied locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify a calculation method from UDC table 15/OM that figures out the occupied location for a system. Values are:

1: Select location worths as of the very first day of the month.

2: Select location values as of the last day of the month.

3: Select area worths as of the 15th day of the month.

4: Select a typical area for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based upon the value in the Deletion Method processing alternative. The system will then re-calculate occupancy.

1: Delete only. The process will end after the system erases records from F15141.

Note. If you enter 1 in the Deletion Method processing option, you need to still go into a computation approach and area meaning to determine the records the systems chooses for deletion.

5. Deletion Method

Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon information choice, date range, computation method, and area meaning worths in the processing alternatives.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area meaning to use to determine the occupied location for a system.

The base area type is used to determine unadjusted area worths for GLOA and GLA. If you get in adjustment location types for GLOA and GLA, the system will apply those area amounts to the unadjusted area values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is occupied or uninhabited for the time period from the commitment date to the lease begin date. Values are:

Blank: The unit is vacant.

1: The system is inhabited.

Lease Status

Specify which leases to choose for processing based on the lease status; utilize this processing alternative in combination with the Lease Status 1 through Lease Status 10 processing choices. Values are:

Blank: Process all leases for all lease statuses.

1: Select.

2: Omit. The system processes leases for all other lease statuses.

2. Lease Status 1 through 11. Lease Status 10

Specify user-defined codes from UDC table 15/LS that determine a lease status for the system to utilize when choosing leades for processing; use this processing alternative in combination with the Select/Omit Flag processing alternative.

12. Include Blank Lease Statuses in Select/Omit List

Specify whether to include leases with a blank lease status in the select/omit list. Values are:

1. Select/Omit Flag

Specify which rents to pick for processing based upon the lease type; use this processing alternative in combination with the Lease Type 1 through Lease Type 10 processing alternatives. Values are:

Blank: Select all lease types.

S: Select.

O: Omit.

2. Lease Type 1 through 11. Lease Type 10

Specify the lease types to choose or leave out based on the worth defined in the Select/Omit Flag processing choice.

12. Include Blank Lease Types in Select/Omit list

Specify whether to include leases with a blank lease enter the select/omit list. Values are:

Blank: Do not consist of.

1: Include.

Print

1. Print Edit Report

Specify whether to and what type of report the system prints. Values are:

Blank: Do not print a report.

1: Print all records that are upgraded to the F15141 table.

2: Print records with cautioning messages only.

Revising Gross Lease Occupancy Information

This area supplies a summary of gross lease tenancy info and goes over how to revise gross lease occupancy details.

Understanding Gross Lease Occupancy Information

After you produce occupancy data by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to examine the tenancy data. The outcomes of the R15141 program reflect the changes to GLOA and GLA based on the location meaning.

On the Deal with GLOA form, you can pick records to review by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and after that summarize the displayed records by residential or commercial property, building, or system. By allowing several choices, you can show GLOA (gross lease inhabited location), GLA (gross leasable area), and occupancy percentages. You can likewise pick the totals that appear. The system shows 12 months of tenancy info for the specified start date.

If you summarize records by unit, you can modify the GLA or GLOA quantities as necessary, and then lock the values to avoid them from being updated in the future. The system offers two lock fields so that you can lock GLA, GLOA, or both. When you revise any info, consisting of lock flags, the system updates the Gross Lease Occupied Areas table (F15141).

Forms Used to Revise Gross Lease Occupancy Information

Form Name

FormID

Navigation

Usage

Deal with GLOA

W151410A

Tenant & Lease Information (G1511), Gross Lease Occupancy Information

Review gross occupancy information and choose records to revise.

Note. You can pick records to revise just when you summarize records by unit.